Calculator

SaaS Seat Reclaim Savings Estimator

Estimate savings from reclaiming unused SaaS seats and right-sizing tiers. Compare realized now versus realized at renewal and generate a finance-ready savings memo.

Use actual usage data before changing contracts or access.

Processed in-browser. Nothing is stored.

Inputs

Vendor name

Vendor name is required

Tool name

Optional

Currency

Pricing model

Current seats paid

Target seats paid

Price per seat (monthly)

Savings timing

Effective date

Results

Enter inputs and click Generate.

How to use

Enter the vendor name, pricing model, and current seats paid.
Set your target seats and choose whether savings are realized now or at renewal.
Add optional buffer seats and one-time costs if applicable.
Generate the memo and confirm savings on the next invoice.

What results mean

Monthly and annual savings quantify the reduction from lower paid seat counts.

Payback shows how many months it takes to recover one-time implementation costs.

Savings start clarifies whether savings are realized now or at renewal.

Common pitfalls

Using assigned seats instead of paid seat counts.
Skipping buffer seats for teams with growth plans.
Assuming mid-term reductions will be credited without confirmation.

Change log

v1.0 (2026-01): Latest release