From information overload to consolidated data and savings opportunities.
Alpaka shows you where your expenses are out of line, where you have risk, and how to take that first step.
The Transformation
WITHOUT ALPAKA
Information overload across multiple systems
Too many communication channels and data sources
Scattered vendor contracts and documents
No way to track project impact or ROI
Manual processes eating up valuable time
Disconnected tools creating data silos
WITH ALPAKA
Organized and analyzed data in one view
Everything consolidated in one place, even when coming from outside or external sources
Centralized vendor relationship management
Clear savings visibility and progress tracking
Automated workflows and intelligent insights
Unified platform for all operations
Data In. Chaos Removed.
Opportunities Found.
Experience the transformation from chaos to clarity
Identified Savings
$360,712
ROI: 942%
Facilities and Finance to replace Johnson Controls International contracts through pre-negotiate service contracts with Trane Commercial Services, investing $34,628 to save $360,712 annually AND reduce 25 metric tons CO2e by February 16, 2026
Situation Analysis
The current contracts with Johnson Controls International for the Carrier 50XL-060 (CAR2019XL0601234) and TRN2020RT0801456 HVAC systems, as well as Green Power services, present significant cost-saving opportunities. Stakeholders including Bob Wilson, John Smith, Mary Johnson, Facilities, Finance, AR Supervisor, and Sustainability Lead have identified potential savings of $360,712 by optimizing these contracts. The situation highlights the need for a comprehensive review and renegotiation to achieve substantial financial benefits.
Recommended Projects
Data Gathering for Johnson Controls International
Comprehensive data report documenting 12-month spend analysis, contract compliance gaps, and vendor performance metrics
3 weeks
Carbon Emissions Tracking Setup
Carbon reduction report analyzing baseline emissions, reduction achievements, and ongoing monitoring metrics
4 weeks
RFP Development for HVAC Services
Finalized RFP document containing equipment specifications, vendor evaluation matrix, and total cost of ownership framework
4 weeks
Vendor Selection and Contract Negotiation
Executed contract documenting analysis findings, implementation requirements, and success metrics
6 weeks
| Topic | Deliverable | Timeframe |
|---|---|---|
| Data Gathering for Johnson Controls International | Comprehensive data report documenting 12-month spend analysis, contract compliance gaps, and vendor performance metrics | 3 weeks |
| Carbon Emissions Tracking Setup | Carbon reduction report analyzing baseline emissions, reduction achievements, and ongoing monitoring metrics | 4 weeks |
| RFP Development for HVAC Services | Finalized RFP document containing equipment specifications, vendor evaluation matrix, and total cost of ownership framework | 4 weeks |
| Vendor Selection and Contract Negotiation | Executed contract documenting analysis findings, implementation requirements, and success metrics Emissions-related Scope 2 ~25 t/yr | 6 weeks |
Success Factors
Pre-negotiate service contracts with alternative vendors like Trane Commercial Services
- • High evidence: Benchmarks show 30% cost reduction potential
- • Pre-arranged financing available
- • Stakeholder alignment confirmed
Risk Mitigation
Auto-renewal clause activation in current contracts
- • High risk
- • Send termination notice 90 days before expiration
- • Review contract terms with legal
CO₂e
25 t/yr
Price
$50/t
Value
$1,250
Throw in messy data.
Get a clear savings plan back.
Alpaka is the only way to turn value chain data into consulting-grade savings opportunities your team can actually run, with real bottom-line impact.
You don't need a long implementation.
You don't need perfect data.
You don't need to "clean it up first."
Just upload what you have.
Alpaka does the heavy lifting.
A completely different approach
Everyone else asks you to prepare. We ask you to show up.
Weeks cleaning files, matching vendor names, chasing missing details
Analysis that ends as "interesting insights" instead of executed work
Ongoing overpayment while your team debates what to do next
Effort
Upload what you already have
Upside
Prioritized actions with owners, dollars, and deadlines
Follow-through
Convert opportunities into projects with milestones
What you can upload on day one
Start anywhere. Pull from direct sales through manufacturing and logistics—whatever you already have on hand.
Examples across the value chain
Corporate and reporting
Assets and facilities
Energy and utilities
Operations and manufacturing
Purchased goods and suppliers
Logistics and shipping
Waste and materials
Product and customer
Sales and marketing
Workforce and travel
Finance and spend
Compliance and carbon metadata
Formats: PDF, CSV, XLSX, DOCX, images, ZIPs, and nested folders.
You stay in control
If something is genuinely unclear, Alpaka flags it and asks for a quick confirmation—so you stay in control without doing the grunt work.
Ready to start?
Grab some data you have on hand.
1-2 files
Quick review
5-10 files
RecommendedSolid opportunity set
20+ files
Comprehensive analysis
What happens after you upload
You upload. Alpaka does the work. You get actionable results.
You upload
Alpaka works
You act
Alpaka extracts and normalizes
Vendor names, categories, pricing, terms, and locations—cleaned and reconciled automatically.
Alpaka finds opportunities
You get opportunities framed like real work: who owns it, what to do, what it is worth, and by when.
You turn opportunities into execution
Convert an opportunity into a project, assign an owner, track milestones, and keep the vendor context attached.
What you get back
Clear, execution-ready opportunities: who should act, what to do, what it is worth, and when it needs to happen.
Consolidate electricity supply across 47 properties through portfolio-wide procurement
Recover overbilled utility charges from rate classification errors across portfolio
Reduce demand charges through load management and peak shaving controls
Rebid elevator maintenance contracts through competitive RFP with performance SLAs
Recover duplicate invoice payments flagged through AP spend analysis
Correct water meter sizing to eliminate minimum usage penalties
One example, fully expanded
Click into any opportunity and see the full picture
Identified Savings
$360,712
ROI: 942%
Facilities and Finance to replace Johnson Controls International contracts through pre-negotiate service contracts with Trane Commercial Services, investing $34,628 to save $360,712 annually AND reduce 25 metric tons CO2e by February 16, 2026
Situation Analysis
The current contracts with Johnson Controls International for the Carrier 50XL-060 (CAR2019XL0601234) and TRN2020RT0801456 HVAC systems, as well as Green Power services, present significant cost-saving opportunities. Stakeholders including Bob Wilson, John Smith, Mary Johnson, Facilities, Finance, AR Supervisor, and Sustainability Lead have identified potential savings of $360,712 by optimizing these contracts. The situation highlights the need for a comprehensive review and renegotiation to achieve substantial financial benefits.
Recommended Projects
Data Gathering for Johnson Controls International
Comprehensive data report documenting 12-month spend analysis, contract compliance gaps, and vendor performance metrics
3 weeks
Carbon Emissions Tracking Setup
Carbon reduction report analyzing baseline emissions, reduction achievements, and ongoing monitoring metrics
4 weeks
RFP Development for HVAC Services
Finalized RFP document containing equipment specifications, vendor evaluation matrix, and total cost of ownership framework
4 weeks
Vendor Selection and Contract Negotiation
Executed contract documenting analysis findings, implementation requirements, and success metrics
6 weeks
| Topic | Deliverable | Timeframe |
|---|---|---|
| Data Gathering for Johnson Controls International | Comprehensive data report documenting 12-month spend analysis, contract compliance gaps, and vendor performance metrics | 3 weeks |
| Carbon Emissions Tracking Setup | Carbon reduction report analyzing baseline emissions, reduction achievements, and ongoing monitoring metrics | 4 weeks |
| RFP Development for HVAC Services | Finalized RFP document containing equipment specifications, vendor evaluation matrix, and total cost of ownership framework | 4 weeks |
| Vendor Selection and Contract Negotiation | Executed contract documenting analysis findings, implementation requirements, and success metrics Emissions-related Scope 2 ~25 t/yr | 6 weeks |
Success Factors
Pre-negotiate service contracts with alternative vendors like Trane Commercial Services
- • High evidence: Benchmarks show 30% cost reduction potential
- • Pre-arranged financing available
- • Stakeholder alignment confirmed
Risk Mitigation
Auto-renewal clause activation in current contracts
- • High risk
- • Send termination notice 90 days before expiration
- • Review contract terms with legal
CO₂e
25 t/yr
Price
$50/t
Value
$1,250
Evidence and Verification
How identified savings turn into real outcomes.
Inputs
Contracts / Invoices / Utility bills
Signals
Rate variance / Vendor overlap / Scope gaps
Savings model
Baseline / Assumptions / Projections
Implementation
Owners / Steps / Timeline
Verification
Baseline tracking / Outcome check
Identified savings are modeled until verified. Each stage contributes to the evidence pack.
Common questions
How do we know the opportunity is real?
Alpaka assigns a Confidence Factor to each opportunity and shows the reasoning behind it. You can review the evidence, assumptions, and savings drivers before you act.
Do I need integrations to start?
No. Upload-first is a feature. You can add integrations later if you want, but you don't need them to get value.
What if my data is messy?
That's exactly what Alpaka is built for. Upload what you have—CSVs, Excel, PDFs, contracts, invoices. Alpaka extracts details, normalizes names, and turns the mess into actionable opportunities.
How quickly will we see results?
Often the same day you upload your first files.
Who is this for?
Real estate operators and finance, procurement, and operations teams looking to cut value chain costs with actual data.
What happens after I see an opportunity?
Turn it into a project. Assign an owner, set milestones, and track execution—all with the vendor context attached.
Ready to see what Alpaka finds?
Upload files and get your first execution-ready opportunity list.