Asset Lifecycle and Spare Parts Optimization

Spare parts and maintenance costs balloon when no one can answer two basic questions:

• which assets are truly critical
• which parts should be stocked, standardized, or eliminated

The result is predictable:

• too much inventory that never moves
• too many spot buys and rush shipments
• repairs that should have been warranty claims
• replacement decisions made late and under pressure

This collection installs a beginner-safe operating system to reduce cost and downtime risk at the same time.

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Who this is for

• Procurement and operations leaders who manage MRO, parts, and maintenance vendors
• Finance teams that need measurable savings and fewer surprise repairs
• Site leaders who need fewer stockouts without hoarding inventory

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What you will install

By the end of this collection you should have:

• an asset criticality method that drives stocking decisions
• approved substitutes and standardized parts to reduce SKU sprawl
• a warranty and entitlement recovery workflow to prevent overpaying
• a repair versus replace decision method with clear thresholds
• a savings estimate to staff and prioritize the work

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How to use this collection

Install in this order:

1. Asset criticality and spares strategy kit
2. Parts standardization and substitution playbook
3. Warranty and service entitlement recovery playbook
4. Repair versus replace total cost decision kit
5. Spare parts inventory savings estimator

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Beginner-safe definitions

Critical asset: an asset whose failure creates a large cost, safety risk, or service interruption.

Stockout: when the needed part is not available when required.

Carrying cost: the annual cost of holding inventory, including capital, storage, handling, and obsolescence.

Entitlement: what you are allowed to receive under warranty or service terms.