Contingent Worker Offboarding and Access Deprovisioning Playbook

You do not control contingent labor spend unless you can end it cleanly.

This playbook installs an offboarding motion that:

• ends assignments on time
• removes system access
• confirms equipment returns
• prevents billing after the end date

What you will produce

1. Offboarding triggers and ownership
2. Offboarding checklist
3. Final invoice validation rules
4. Deprovisioning confirmation record

Offboarding triggers

Offboarding should trigger when:

• assignment end date is reached
• the worker is inactive for a defined period
• the project ends early
• the business owner changes or is no longer available

Templates

A) Offboarding checklist (copy and paste)

Copyable template (TEXT)
Copy
Contingent Worker Offboarding Checklist

Worker:
Vendor:
Business owner:
Assignment end date:

- Manager confirms last working day
- Building access removed
- System access removed
- Equipment returned
- Vendor notified of end date
- Final invoice received and validated
- Worker removed from active roster

Offboarding completed by:
Date:

B) Final invoice validation (copy and paste)

Copyable template (TEXT)
Copy
Final Invoice Validation

Invoice number:
Vendor:
Worker:
Covered dates:

- No charges after end date
- Overtime charges have approvals
- Rates match rate card or approved exception
- Hours match approved timesheets

Decision:
- Approve
- Dispute and request correction

Common failure modes

• no single owner closes the loop
• access remains active after the worker is gone
• vendors bill beyond end dates due to roster mismatch