Control insurance spend by running renewals like an operating process: inventory → renewal calendar → exposure data readiness → broker governance → claims discipline → premium audit control.

Primary outcomes:

• Cost reduction: reduces renewal surprises, premium audit leakage, and coverage overlaps
• Risk mitigation: improves claims readiness and continuity of coverage
• Carbon impact: not applicable

Beginner truth: Insurance is expensive when renewals are rushed and data is messy. Control comes from preparation and governance.

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What you’ll build

1. policy inventory (what you buy and why)
2. renewal calendar (who does what when)
3. exposure data checklist (what carriers require)
4. claims tracker (loss control and negotiation leverage)
5. broker governance (service expectations and transparency)

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Step-by-step

Step 1 — Build policy inventory

Capture:

• line of coverage (GL, property, cyber, WC, auto, etc.)
• carrier, broker
• premium, deductibles/retentions
• term dates and renewal deadlines

Step 2 — Install a renewal calendar

Insurance renewals require lead time (60–120+ days) for marketing to carriers.

Step 3 — Prepare exposure data

Common exposure data:

• payroll and classifications
• property schedules and valuations
• vehicle lists
• loss runs / claims summaries

Step 4 — Track claims with discipline

Claims outcomes materially impact renewals. Track claim status, reserves, and trends.

Step 5 — Broker governance

Set expectations:

• quote comparisons
• fee transparency
• marketing plan (which carriers)
• timeline commitments

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Templates (copy/paste)

1) Policy Inventory

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2) Renewal Calendar (per policy year)

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3) Exposure Data Checklist (starter)

Copyable template (TEXT)
Copy
Exposure Data Checklist

- payroll by class code
- property schedule and values
- vehicle schedule
- loss runs / claims summaries
- safety programs / controls summary (if applicable)
- prior policy terms and endorsements

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4) Claims Tracker

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5) Broker Scorecard (simple)

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Related resources (guaranteed to exist)

• Renewal Control Copy Pack (renewal-control)
• Supplier Consolidation Decision Kit (supplier-consolidation-decision-kit)
• Vendor Performance and QBR Copy Pack (vendor-performance-qbr)
• Savings Realization Proof System (savings-realization-proof-system)
• Insurance Renewal Impact Calculator (insurance-renewal-impact-calculator)

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Definition of Done

• policy inventory is current and owned
• renewals are planned with lead time
• exposure data is ready and consistent
• claims are tracked and used as leverage