Landscaping Seasonal Scope and Weather Controls Kit

Landscaping and snow spend often leaks through:

• vague seasonal scope
• per-event charges without triggers
• emergency callouts that are not validated
• add-ons that are billed without approvals

This kit installs a simple scope calendar and weather control system.

What you will produce

1. Seasonal scope calendar
2. Priced menu for add-ons and events
3. Weather trigger definitions
4. Event log and approval workflow
5. Invoice validation rules

Step-by-step implementation

Step 1: Define seasonal baseline scope

Make it clear what is included every month.

Step 2: Price the add-on menu

If it is not priced, it will be negotiated repeatedly.

Step 3: Define weather triggers

Per-event work should have objective triggers, such as inches of snowfall.

Step 4: Require approvals for non-baseline work

Approvals should occur before the event work when possible.

Templates

A) Seasonal scope calendar (copy and paste)

Copyable template (TEXT)
Copy
Seasonal Scope Calendar

| Month | Included baseline work | Notes |
| ----- | ----------------------- | ----- |

B) Add-on and event menu (copy and paste)

Copyable template (TEXT)
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Add-on and Event Menu

- Spring cleanup: $____ per site
- Fall cleanup: $____ per site
- Mulch refresh: $____ per site
- Snow event plow: $____ per event
- Snow sidewalk treatment: $____ per event

Rules:
- Non-baseline work requires approval
- Invoice must reference the approved request and date

C) Weather trigger definitions (copy and paste)

Copyable template (TEXT)
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Weather Triggers

Snow event trigger:
- Trigger threshold:
- Measurement source:
- Event start and end definition:

Service levels:
- Level 1 response:
- Level 2 response:

D) Event log (copy and paste)

Copyable template (TEXT)
Copy
Event Log

| Date | Site | Trigger met (yes or no) | Measurement | Approved by | Work performed | Notes |
| ---- | ---- | ----------------------- | ----------: | ---------- | -------------- | ----- |

E) Invoice validation checklist (copy and paste)

Copyable template (TEXT)
Copy
Landscaping and Snow Invoice Validation Checklist

Invoice number:
Billing period:

- Baseline monthly service matches contract scope
- Events billed exist in event log
- Trigger evidence is recorded
- Approvals exist for add-ons
- Rates match the priced menu
Decision:
- Approve
- Dispute and request correction

Common failure modes

• baseline scope is unclear, so add-ons become permanent
• per-event charges are billed without objective triggers
• event logs are not maintained, so disputes are slow